Nama : Arjuna Ryan Shakti W
NPM : 21113382
Kelas : 4KB01
STYLE
OF BUSINESS LETTERS
The Styles of Business
Letters (Layouts of Business Letters) have undergone changes over the period of
time. In the old times, the style was followed strictly. But recently liberty
has been given to the business people to follow their own styles. Although no
room was allowed for deviation form the standard form an effective letter
during old days, the letters written then was more effective. There are still
many business houses which use the old layout. But things have become much
easier and business people have taken liberty in their approach towards
adopting the layout of their business letters.
1. Fully-Indented Style
2. Semi-Indented Style
3. Hanging-Indented Style
4. Fully-Blocked Style
5. Modified Block Style
6. Simplified Style
7. Memorandum
Fully-Blocked Style,
Modified Block Style and Simplified Style are widely used these days among the
business houses. Fully-Indented Style, Semi-Indented Style and Hanging-Indented
Style are not extensively used. But all can be used by all. There is no restriction
in using one style over others. It is only you who should decide which should
be the best for you to bring the desired results.
Usually the business
letters are written on the letter head of the company. In case you have to
write your letter in a white paper, please write your address before you start
writing your letter. There are few people who suggest writing the sender’s
address just below the date. This is also acceptable. There is not strict rule
to suggest what is best for you. Let your sense of business judgment rule.
1.
Fully-Indented
Style
This is a sample letter written in Fully-Indented
Style.
The
Far East Paper Co. SDN BHD
3451,
Jalan 13/35,
65/D-76
: Modern Street,
87212
Singapore.
Phone
: 5635 78724132
Fax
: 5635 78724133
Your Reference :________Our Reference :________Date
: 5 June 2007
Mr. John Mark,
152, Bunget Lodge,
23,
Jalan Street,
87123 Singapore.
Dear Mr. Mark,
Fully-Indented
Style
This letter has used
the fully indented style. The recipient’s name
and address and the paragraphs of the body of the
letter are indented five spaces. In few cases more spaces are used. The typists
will decide the space level.
The subject of the
letter is types just 2 lines below the salutations
at the center. The difference between 2 paragraphs
will be 2 lines.
The complimentary
closing is typed at the center 2 lines just below
the body of the letter. The signature is written
five line-spaces below the complimentary closing. Although this style looks
beautiful, this style is not widely used these days. Because typing a letter in
this style requires many keyboard strokes, this style is avoided.
Yours
Sincerely,
M.K.
Khoom,
Managing
Director
GHF : OKW
2.
Semi-Indented
Style
This is a sample letter written in Semi-Indented
Style.
The
Far East Paper Co. SDN BHD
3451,
Jalan 13/35,
65/D-76
: Modern Street,
87212
Singapore
Phone
: 5635 78724132
Fax
: 5635 78724133
Your Reference :
Our Reference :
Date : 5 June 2007
Mr. John Mark,
152, Bunget Lodge,
23, Jalan Street,
87123 Singapore.
Dear Mr. Mark,
Semi-Indented
Style
This style is quite
different from the fully-indented style. In this
style, the recipient’s address is not indented. The
recipient’s address is typed flushed on the left-hand side of the letter. The
signature is also not indented.
This style is also not
used widely these days. Since the companies
want to get their letters types in very short time,
they started using computer generated methods. As fully-indented style, this
style also takes more time to type the letters. So, the typists themselves
started to avoid these styles.
Yours
Sincerely,
For
The Far East Paper Co. SDN BHD
M.K.
Khoom,
Managing
Partner
GHF : OKW
3.
Hanging-Indented
Style
This is a sample letter written in Hanging-Indented
Style.
Rajan
Carpets
3451,
Jalan 13/35,
65/D-76
: Modern Street,
87212
Singapore.
Phone
: 5635 78724132
Fax
: 5635 78724133
8th April 1988
Mr. John Mark,
152, Bunget Lodge,
23, Jalan Street,
87123 Singapore.
Dear Mr. John Mark,
Hanging-Indented
Style
This very useful style places the first words of
each paragraph prominently on the page. It is useful for letters that deal with
a variety of different topics. However, for normal business communications,
this style is very rarely used.
The first line of the paragraph begins at the
left-hand margin. And the other lines of the same paragraph are indented three
to four spaces. This is the reversal of semi-indented style discussed in other
page.
Yours
Sincerely,
Rajan
Carpets
M.K.
Khoom,
Managing
Partner
GHF : OKW
4.
Fully-Blocked
Style
This is a sample letter written in Fully-Blocked
Style.
Modern
Office Equipment Co. Ltd.
98
– 100 Anna Salai
Cennai
– 600002
India
Telephone
: 044 26152766
Fax
: 044 26152767
6th June 2001
The Manager
ABC Computer Stores
23 North Usman Road
T. Nager
Chennai – 600018
Telephone : 044 26156782
Fax : 044 26156780
Dear Sir,
Fully-Blocked
Style
This style is widely used across the globe. This
style does not use any indent at all. Every single line is typed from the
left-hand side. Since this style demands less number of keystrokes, this style
increases the speed of the typist.
Even for computer typing, this style is more
convenient. Note that this style does not use comma after every line in the address.
This is also reducing the number keystrokes required. But the proper
punctuations are added properly.
Yours faithfully,
M.N. Ashok Nathan
Assistant Manager
Production
GHA : OOK
5.
Modified
Block Style
This is a sample letter written in Modified Block
Style.
Justrust
Insurance Co. Ltd.
WISWA
COMPLEX
456,
North Usman Road
T.Nager
Chennai
600008
Telephone
: 044 67894520
Fax
: 044 67894521
10th November 2009
Miss Linda Nancy
3010 Jalal Street
90, Tamara
Chennai 600012
Telephone : 044 67894871
Fax : 044 67894873
Dear Miss Nancy,
Modified
Block Style
This style is similar to the fully-blocked style. It
differs in the positioning of few items. The date is typed on the right-hand
side of the page rather than the left-hand side of the page as followed in the
fully-blocked style. The subject of the letter and the signature and the name
and the designation of the sender are centered.
These modifications give the letter a balanced
appearance. However this is not the only way to modify the fully-blocked style.
You may want to place other items in different places.
Yours
Sincerely,
John
McDonald
Marketing
Executive
JA : mom
6.
Simplified
Style
This is a sample letter written in Simplified Style.
Modern
Office Equipment Co. Ltd.
98
– 100 Anna Salai
Cennai
– 600002
India
Telephone
: 044 26152766
Fax
: 044 26152767
6th June 2001
The Manager
ABC Computer Stores
23 North Usman Road
T. Nager
Chennai – 600018
Telephone : 044 26156782
Fax : 044 26156780
SIMPLIFIED STYLE
This is another modification of the fully-blocked
style. This style is used when you write a letter and you do not know the name
and title of the person to whom you are writing the letter. The salutation and
the complimentary closing are used in this style. The subject is mentioned din
capital fonts and that subject need not be underlined.
Today around all the business houses, this style is
widely used when the writer of the letters does not want to give importance to
formality. Since the formality is not adopted here, this style goes to the
heart of the addressee. This style give more importance only to the core matter
of the letter.
M.N. Ashok Nathan
Assistant Manager
Production
GHA : OOK
7.
Memorandum
To : John Mark
From : Aravind Swami
Date : 5th July 2008
Re : Branch Supplies
The memorandum (or memo) is primarily used as an
inter-office letter. That means memorandum is used to send letters from one
person to another who are working in the same company. This adopts, sometimes,
business letter style. At the top left-side of the memo, the sender’s name, the
recipient’s name, the date and the subject matter are mentioned.
The body of the memo is in blocked form. The
signatory will be very near to the center of the page below the body of the
letter. Any other additional information will be written at the bottom
left-side of the page.
Aravind
Swami
AA : kmn
c.c. : Ashok Kumar and Ravindran
BIBLIOGRAPHY
[1] Effective-business-letters.com. (2016). Styles of Business Letters : Effective
Business Letters. [online] Available at:
http://www.effective-business-letters.com/Styles-of-Business-Letters-A.html
[Accessed 8 Nov. 2016].
[2] Effective-business-letters.com. (2016). Fully Indented Style : Effective Business
Letters. [online] Available at: http://www.effective-business-letters.com/Fully-Indented-Style.html
[Accessed 8 Nov. 2016].
[3] Effective-business-letters.com. (2016). Semi Indented Style : Effective Business
Letters. [online] Available at: http://www.effective-business-letters.com/Semi-Indented-Style.html
[Accessed 8 Nov. 2016].
[4] Effective-business-letters.com. (2016). Hanging Indented Style : Effective Business
Letters. [online] Available at: http://www.effective-business-letters.com/Hanging-Indented-Style.html
[Accessed 8 Nov. 2016].
[5] Effective-business-letters.com. (2016). Fully Blocked Style : Effective Business
Letters. [online] Available at: http://www.effective-business-letters.com/Fully-Blocked-Style.html
[Accessed 8 Nov. 2016].
[6] Effective-business-letters.com. (2016). Modified Blocked Style : Effective Business
Letters. [online] Available at: http://www.effective-business-letters.com/Modified-Blocked-Style.html
[Accessed 8 Nov. 2016].
[7] Effective-business-letters.com. (2016). Simplified Style : Effective Business
Letters. [online] Available at: http://www.effective-business-letters.com/Simplified-Style.html
[Accessed 8 Nov. 2016].
[8] Effective-business-letters.com. (2016). Memorandum : Effective Business Letters.
[online] Available at: http://www.effective-business-letters.com/Memorandum.html
[Accessed 8 Nov. 2016].
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